Nextcloud Workspace
Sovereign collaboration platform for your business
- Secure teamwork with email, Euro Office, chat and AI tools
- Complete data sovereignty in European data centres
- Easy to use and fully scalable
Maximum data sovereignty for professional collaboration
- Simultaneous working: Edit documents, spreadsheets and presentations as a team via browser or mobile apps
- Extensive storage: Each user receives 1 TB of cloud storage for secure project data storage and versioning
- Fully managed service: IONOS CLOUD takes care of patching, all security updates and backup management for you
- Seamless scalability: Focus on your core business and add new licences with a simple click
- Privacy by design: The AI assistant runs on the IONOS CLOUD AI Model Hub and doesn't leave our security perimeter at any time
- No model training: We contractually guarantee that your company data will never be used to train public AI models
- Effortless transparency: Benefit from the portability and flexibility of open source without having to host a system yourself
- Tested security: Use a platform that is continuously checked for auditability by the community and IONOS CLOUD experts
- Consolidated billing: Nextcloud Workspace appears as a line item on your existing IONOS CLOUD invoice
- Efficient vendor management: Combine infrastructure (IaaS) and collaboration (SaaS) under a single European contract
- Legal sovereignty: As a European company, IONOS CLOUD guarantees protection from the US CLOUD Act and extraterritorial access
- Data protection certification: Your data is hosted exclusively in European data centres in strict compliance with the GDPR
European office suite. Built right in.
Euro-Office runs directly in your browser and is ready to use straight away – no separate installation required.
- European open-source solution, operated in German data centres in compliance with GDPR
- Compatible with Microsoft Office and OpenDocument formats
- Real-time collaborative editing
The clever open source alternative for GDPR-compliant teamwork
Save, manage and edit data together
Use a central interface to collaborate with colleagues and partners internally and externally. Differentiate between private and shared documents, files and folders and control usage via advanced rights management. Automatic synchronisation and clean versioning are a matter of course.
Data protection that meets the highest industry standards
Data protection that meets the highest industry standards
Establish a new level of security with Nextcloud Workspace. Define individual access rights for greater compliance and easier reporting or use tools to monitor and log all activities.
Maximum flexibility for efficient teamwork
Maximum flexibility for efficient teamwork
Nextcloud offers you highly secure tools for communication and project management. The Talk app enables you to hold online meetings, video conferences and share your screen in your own cloud – all while staying secure against unauthorised access.
Data access anytime and anywhere
- Intuitive user interface
- Mobile apps for all major platforms
- Desktop clients for Windows, macOS and Linux
Integration with WebDAV
Key features in detail
Synchronisation
Access control
Comments
Access via clients
Integration of external storage
Workspaces
Document processing
Secure data exchange
Remote deletion
Use cases for Nextcloud Workspace
- The requirement: Authorities and public institutions need digital infrastructure that guarantees the highest standards of data localisation and legal sovereignty. The protection of sensitive citizen data requires an exclusive European legal framework safe from access by third countries.
- The solution: Use Nextcloud Workspace as a sovereign productivity platform. By integrating the IONOS CLOUD AI Model Hub, you benefit from GDPR-compliant AI support for text generation, summaries and translations – operated in certified European infrastructure without data outflow to third countries. With the location guarantee, you fulfil all regulatory compliance requirements and ensure your institution's long-term technological independence.
- The requirement: Medium-sized companies need professional collaboration solutions that can be operated securely and legally compliant without high IT costs. The consolidation of support channels and licence costs is crucial for cost-effectiveness.
- The solution: Use Nextcloud Workspace as a fully managed SaaS service. With 1 TB of storage per user, integrated enterprise security and a connection to the IONOS CLOUD AI Model Hub, you can activate your work environment as required via your IONOS CLOUD account. This allows you to use GDPR-compliant AI support for text generation, summaries and translations directly in your sovereign infrastructure. You benefit from a central point of contact and transparent billing for your entire IT.
- The challenge: SMEs lose valuable resources due to fragmented SaaS structures, complex billing and the high administrative effort required for security, patch management and compliance.
- The solution: Use Nextcloud Workspace as a fully managed SaaS environment including 1 TB of storage per user and integrated enterprise governance. The integrated IONOS CLOUD AI Model Hub gives you access to GDPR-compliant AI support for text generation, summaries and translations - directly in your sovereign infrastructure and without any outflow of data to third countries. You benefit from consolidated billing, centralised support and immediate activation via your IONOS CLOUD account.
Win customers, optimise costs
- Migration with backing: Verified partners carry out migrations, supported by IONOS CLOUD expertise and best practices.
- More business, faster completion: Joint migration offers with IONOS CLOUD open up sales potential and accelerate projects.
- Strong partnership: Benefit from attractive conditions, co-marketing and close customer loyalty.
- Cost control and support: transparent cloud pricing models and special company migration discounts.
- Security and continuity: GDPR-compliant EU data centres, structured processes and pilot migrations for smooth workflows.
- Future-proof architecture: Open for hybrid and multi-cloud, without vendor lock-in, with personal support from IONOS CLOUD experts.
Prices
<25 users PAYG | 25 - 300 users PAYG | From 25 users 1 year savings plan |
|---|---|---|
£6.43 / 30 days / user | £5.43 / 30 days / user | £4.75 / 30 days / user |
£6.43 / 30 days / user | |
|---|---|
<25 users PAYG | |
25 - 300 users PAYG | £5.43 / 30 days / user |
From 25 users 1 year savings plan | £4.75 / 30 days / user |
Nextcloud Workspace – FAQs
Nextcloud Workspace is a European, GDPR-compliant collaboration platform — a sovereign alternative to US-based solutions. All data is stored exclusively on servers in German data centres, in accordance with the strictest data protection standards, and secure against access by third countries.
The platform brings together all the core tools needed for digital collaboration: email, calendar, chat, video conferencing and real-time collaborative document editing. An integrated AI assistant supports you with daily tasks and increases efficiency in your sovereign online workspace.
Nextcloud Workspace meets the highest requirements for data sovereignty and data protection. Data is hosted in compliance with the GDPR in IONOS European data centres and can't be accessed by third countries. In addition, the platform offers two-factor authentication (2FA) and is ISO-certified to meet relevant compliance requirements.
Nextcloud Workspace provides all the tools you need for digital collaboration and communication in one place. Files, calendars, emails, chats and video conferencing can all be managed centrally. All features — including the Euro-Office online office suite — are seamlessly connected and accessible on mobile via the Nextcloud apps.
Euro-Office is a European open-source office suite integrated directly into Nextcloud Workspace. You edit text documents, spreadsheets and presentations in your browser – on your own or together with your team in real time. No separate installation is required.
The privacy-compliant AI assistant with IONOS Model Hub integration boosts your productivity. It helps you quickly create texts and images, and find answers — so you can handle routine tasks faster and focus on what matters.
Nextcloud Workspace is built entirely on open-source software. This gives you full control over your data and maximum transparency. Thanks to the active community and IONOS CLOUD, the software is continuously developed, delivering a future-proof solution.
Both solutions support secure digital collaboration, but differ in their feature scope and use case:
- Managed Nextcloud is primarily designed for file sharing and file storage. Users can add individual apps via the integrated app store or extend office functionality at an additional cost.
- Nextcloud Workspace is a full-featured platform for real-time collaboration. All core tools — office programmes, email, calendar, chat and video conferencing — are already integrated and supported by AI technology. Teams work independently of location and device, under the highest security and data protection standards.
Yes. Nextcloud Workspace supports current Microsoft Office formats as well as open standard formats. Euro-Office processes the following file formats:Microsoft Office: .docx, .xlsx, .pptxOpenDocument: .odt, .ods, .odpOther formats: .pdf, .txtNextcloud Workspace adapts to the way you work – not the other way round.
Nextcloud Workspace is designed for collaborative work. Real-time editing shows changes from team members instantly — no more sending files back and forth. Text documents, spreadsheets and presentations can be edited by multiple people at the same time.
Register for IONOS CLOUD, configure your Nextcloud Workspace seats in the DCD, and then use the product via its own user interface.